Hot Job: Assistant Director of Finance for Nonprofit in New York City

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Our client, a nonprofit that is privately funded at $11 million a year, is seeking a Assistant Director of Finance/Assistant Controller.

The Assistant Director of Finance is responsible for assisting the Director of Finance in the hands-on management of the accounting, budget, payroll, and accounts payable functions, as well as planning and forecasting.

Responsibilities include:

  • Assist the Director of Finance in all aspects of the finance and accounting function within the organization including:
    – Preparing and analyzing of financial statements, budgets and internal audit projects for senior management, Board members and external auditors
    -Executing financial transactions and ensuring that they are properly summarized, approved, coded and recorded in accordance with generally accepted accounting principles.
    -Managing accounts payable, maintenance of general ledger, tracking of cash receipts and receivables, preparation of payroll
    -Implementation and maintenance of internal control systems, including fiscal policies and procedures, to comply with GAAP and applicable federal, state, and local regulatory requirements.
    -Accurate analysis and reporting of financial data including monthly reports for use in expense control, forecasting, reporting, and preparing quarterly projections.
    – Managing the annual audit process, liaising with external auditors and internal teams.
    -Monitoring and tracking the organization’s investment and retirement portfolios.
    -Ensuring appropriate management of all revenue received, liaising closely with the Development Department.
    -Ensure maintenance of accurate financial records, including all financial/accounting systems.
    -Developing effective relationships with Executive Staff and respective departments to ensure timely management of all business and program activities.
    – Mentoring Finance Assistant

Qualifications:

  • Bachelors in Accounting or Finance
  • 3 – 5 years of experience in supporting the finance and accounting function at a nonprofit is required
  • Excellent MS Office skills (especially Excel and PowerPoint). Strong working knowledge of Blackbaud’s Financial Edge Accounting software is a plus.
  • Detail oriented, focused, takes initiative and a team player

To apply please submit your resume to JRodriguez@cfstaffing.com

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Hot Job: Accountant/Bookkeeper for Client Services Firm in Queens, New York

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Our client,  is a client servicing firm located in Far Rockaway, New York and they seek an experienced Staff Accountant / Bookkeeper with background, accounting knowledge, and proven analytical skills and Communication Abilities.

The individual will be hands on working on the General Ledger and Bookkeeping for Multiple Companies; ideally a self-driven and motivated individual with excellent planning and organizational skills, displays attention to detail, proficiency with systems and technology. Must be able to work in a fast paced environment, performing multiple tasks / projects with defined deadlines.
Responsibilities:

  • Summarizes details in separate ledgers or computer files and transfer data to general ledger
  • Multiple Bank Reconciliations for Multiple accounts and banks (Daily against Ledger and accounting system)
  • Make Phone Calls, send e-mails
  • Complete records through trial balance
  • Intercompany Transactions
  • Assists with budget preparations and audits
  • Maintains subsidiary accounts by verifying, allocating, and posting transactions.
  • Balances subsidiary accounts by reconciling entries.
  • Maintains general ledger by transferring subsidiary account summaries.
  • Maintains historical records by filing documents.
  • Provide reporting to outside accountants and agencies for items like Sales and Use taxes, Port Fee reporting, etc.
  • Contributes to team effort by accomplishing related results as needed.
  • Strong Excel skills, reporting, analysis and ad hoc reporting.
  • Assist with budget preparation

Qualifications: 

  • Associate’s or Bachelor’s (preferred) Degree in Accounting or Bookkeeping Experience
  • Stable professional background with 3+ years of experience analysis of General Ledger accounts, aging reports, and month-end close processes.
  • Knowledge and understanding of Accounting processes and procedures,
  • Preferred industry experience in distribution, warehousing, logistics, inventory management, transportation, trucking, and shipping.
  • Documentary requirements, documentation review, data analysis, problem-solving, research and resolution.
  • MAS / SAGE 100 software experience a plus, strong Excel skills
  • Personable but focused and detail oriented individual

If you are interested please submit your resume to JRodriguez@cfstaffing.com

 

 

Hot Job: Controller for Logistics Firm in New Jersey

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Our client, a fast growing logistics firm located in New Jersey, is seeking a Controller/Finance Director to join their team.  This individual will have direct reports in accounting, will be reporting into the partners of the firm and serve as an integral member of the senior management team.

This individual will provide leadership, management and vision that is necessary to ensure that the company has the proper accounting and operational controls.  This position has a tremendous amount of growth. The benefits they offer are Medical, 401K and profit sharing.

Responsibilities will include:

  • Work collaboratively with Partners and the other functional heads to establish the strategic plan for the business, annual operating objectives, organizational policies, and procedures for attaining business objectives.
  • Establish priorities for each department, create forward-looking operational plans to address department-specific priorities, and create and monitor metrics that measure performance.
  • Oversee the company’s financial and cash management operations and reporting to ensure stability and growth, further define operating drivers of the company’s key financial metrics, set appropriate targets, and then drive departments to exceed those goals.
  • Oversee cash management activities, and remain fully apprised of balance sheet actions and decisions.
  • Provide expert advice for, oversee development of, and execute the Company’s strategic financial plan.

Qualifications:

  • Bachelor’s degree in Accounting, Finance or Business are preferred.  CPA is a plus
  • Experience in Logistics industry preferred.
  • Minimum of 8+ years of experience.
  • Quickbooks software experience. Also having been involved with any system integrations is a plus

If you would like to be considered and would like to discuss further please feel free to reach out to me at JRodriguez@cfstaffing.com

Hiring! Senior Accountant for Nonprofit in New York City

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Our client is a highly regarded nonprofit and they are seeking a Senior Accountant to join their team and help maintain the integrity of the accounting department functions. This role will be supporting the Controller and is based out of Midtown, New York.

Responsibilities will include:

  • Prepare accurate and timely financial statements in accordance with the firm’s established schedule and compliance with Generally Accepted Accounting Principles (GAAP) principles.
  • Prepare account reconciliations to ensure accurate financial reporting and general ledger maintenance.
  • Reconcile various balance sheet accounts.
  • Perform monthly bank reconciliations.
  • Analyze financial statements for discrepancies and other issues that should be brought to the Controller’s attention.
  • Review monthly financial results, analyze variances to budget and prior year, and investigate causes of key variances.
  • Review payroll as prepared biweekly by the firm’s Payroll Accounting Associate.
  • Review accuracy of journal entries prepared by other members of the Accounting team and post journal entries to the firm’s general ledger.
  • Assist preparing year-end analysis schedules required by Auditors, including templates required for the Not-for-Profit tax return (Form 990).
  • Follow-up on correspondence with the IRS and State authorities regarding annual tax filings.
  • Prepare ad-hoc spreadsheets and reports as required.
  • Prepare detail and summary analyses of budgets.
  • Assist on treasury functions: supervise preparation of daily wire transfers, weekly and monthly A/P checks, and maintain the daily cash activity log of all bank accounts.

Qualifications:

  • Bachelors Degree in Accounting
  • 4+ years in a accounting position with nonprofit experience
  • MIP software experience a plus
  • Excel experience using Pivot Tables and VLookups

To apply please submit your resume to JRodriguez@cfstaffing.com

Hot Job: Property Accountant for Real Estate Firm in Port Washington, New York

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Our client, a leading Real Estate organization located in Long Island, New York is looking to hire a Property Accountant. With a growing accounting  team, there is significant opportunity for growth and advancement within the department. The company boasts a team-oriented culture and provides its employees with the tools and training necessary to perform.

Responsibilities will include:

  • Compile and analyze financial information to prepare entries to general ledger accounts.
  • Responsible for day to day accounting of real estate assets, including collecting, logging, and depositing payments received from residents of managed buildings.
  • Perform accounts payable and daily bookkeeping duties.
  • Perform bank reconciliations and records business transactions
  • Review contracts and leases, and abstracts documents providing audit and assurance to both tenants and ownership.
  • Facilitate communication with tenants and management articulating reports

Qualifications:

  • BS degree in Accounting, Finance, or related field
  • 2+ years of General Accounting experience
  • Attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple projects concurrently with minimal direction

To apply please submit your resume to JRodriguez@cfstaffing.com

Payroll Coordinator for Restaurant Hospitality Firm in New York City

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Our client, a top hospitality firm with restaurants in the New York City and Washington D.C. areas, is currently seeking a Payroll Specialist to join their team. The company is growing and this role will be an important addition to the staff.

The candidate will be administering a weekly payroll for 250+ employees (and growing!) through Paycom. The role will be also handling other payroll related matters.

Responsibilities include:

  • Process weekly payroll for 250+ employees.
  • Create weekly payroll summary reports. Ensure accuracy of all payroll reports and entries.
  • Work with Accounting Manager to handle any payroll issues and coordinate the necessary resolution.
  • Keep up with any new government changes in labor laws.
  • Enter and process voluntary deductions for all benefits as well as involuntary deductions and garnishments.
  • Communicate with individuals and departments to answer questions, resolve issues, provide required reports, obtain and distribute information related to payroll.
  • Ensure all supporting payroll documents are properly scanned and archived.

Qualifications:

  • 3+ years of Payroll related experience
  • Paycom experience is a plus but experience with another payroll related system is required
  • Excel – Intermediate level and open to learning more advanced
  • Organized and customer service friendly (will be interacting with a lot of managers)
  • Positive attitude, Quick on your feet and great under pressure.

If you are interested please submit your resume to JRodriguez@cfstaffing.com

Hot Job! Accounts Payable Coordinator in New York City

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Our client is a nonprofit focusing on education and they are seeking and Accounts Payable Coordinator to join their team.  This role will support the day-to-day processing of transactions by completing the accounts payable and purchasing cycle.

Responsibilities include:

  • Maintain knowledge of the School’s policies as they relate to the Business Office and enforce compliance.
  • Verify vendor accounts and maintain updated W-9 forms and tax exemption forms on file.
  • Reconcile accounts payable entries by comparing system reports to balances and vendor statements.
  • Allocate expenses to accounts and departments by analyzing invoices and expense reports.
  • Assist with internal and external inquiries in relation to purchase order, contract, invoice, or payment discrepancies
  • Receive and verify American Express expenses, reimbursement requests, and petty cash requests for proper authorization.
  • Assist with the Accounts Payable month-end process.
  • Prepare schedules for quarterly review and year-end audit.
  • Ensure that accounts payable files and vendor records are organized and kept up-to-date.
  • Maintain and foster positive vendor relationships on behalf of the School.
  • May assist in analysis and interpretation of accounting records for use by management

Qualifications:

  • 2+ years of Accounts Payable / Accounting Experience
  • Financial Edge Blackbaud software exp. a plus
  • Strong attention to detail, vendor relationships and data entry skills.
  • Must be extremely well organized and able to manage time effectively.

To apply please submit your resume to JRodriguez@cfstaffing.com

New Role! Full Charge Bookkeeper for Marketing Company in New York City

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Our client is a millennial marketing firm and they are seeking a Full Charge Bookkeeper to work on day-to-day operation, including account analysis, accrual management, bank reconciliations, monthly closing, and special projects.

Other responsibilities will include:

●  Prepare bank reconciliations on a monthly basis for the owner’s review

●  Full Cycle Accounts Receivable / Payables functions

●  Enter all revenues (cash and non-cash)

●  Work with the outside CPA on month end close

●  Obtain/maintain/communicate accurate accruals and documentation and monitor monthly activity

●  Prepare and coordinate timely completion of analysis of all balance sheet accounts and maintain all documents in Binders

●  Assist with the preparation and review of the annual budget, as well as the mid-year reforecast

●  Prepare/manage special projects and provide administrative support, as assigned

●  Manage the process of preparing and sending acknowledgement letters to donors on a monthly basis

●  Assist in preparation of financial materials for Board reports

●  Assist in preparation of schedules for the annual financial audit and work with the auditors answering queries and providing requested documentation

●  Prepare the necessary reporting schedules for the Form 990 tax return

●  Working on various HR functions including payroll, keeping track of sick days and vacation days, benefits and 401k

●  Cross function-work with media team on daily and weekly budget trackers

●  Work with External Accountant monthly

 

Qualifications:

  • 3+ years of bookkeeping/accounting experience
  • Quickbooks Enterprise experience a must
  • Experience with Paychex paychex is a plus
  • Strong communication and organizational skills

If you are interested in applying please submit your resume to JRodriguez@cfstaffing.com

New Role: Controller for Business Consulting Firm in New York City

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Our client is a top-tier business consulting firm for various financial services companies located in New York City. They are seeking a controller to be accountable for the accounting operations of this global organization.

This position is directly responsible for the monthly financial closing process, production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles.

The position also assists with payroll, cash management and risk management.

Responsibilities:

Management

  1. Maintain a documented system of accounting policies and procedures
  2. Manage outsourced functions
  3. Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department’s goals and objectives
  4. Oversee and maintain the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.
  5. Oversee a staff of three employees
  6. Mentor and develop accounting staff

Transactions

  1. Ensure that accounts payable are entered, accrued and paid in a timely manner
  2. Ensure that all reasonable discounts are taken on accounts payable
  3. Ensure that accounts receivable are properly recorded and collected promptly
  4. Process payroll in a timely manner
  5. Ensure that periodic bank reconciliations are completed
  6. Maintain the chart of accounts
  7. Maintain an orderly accounting filing system
  8. Maintain a system of controls over accounting transactions

Reporting

  1. Issue timely and complete financial statements
  2. Coordinate the preparation of the corporate annual report
  3. Recommend benchmarks against which to measure the performance of company operations
  4. Calculate and issue financial and operating metrics
  5. Manage the production of the annual budget and forecasts
  6. Calculate variances from the budget and report significant issues to management
  7. Provide for a system of management cost reports
  8. Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations

 Compliance

  1. Coordinate the provision of information to external auditors for the annual audit
  2. Comply with local, state, and federal government reporting requirements and tax filings

Qualifications:

  • Bachelor’s degree in accounting or business administration, or equivalent business experience
  • 10+ years of progressively responsible experience for a mid-sized company or division of a large corporation.
  • CPA is a plus
  • Great Plains software experience and knowledge of payroll systems specifically UltiPro.

To apply please submit your resume to JRodriguez@cfstaffing.com 

New Role: Senior Payroll Manager in New Jersey

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Our client is a $5+ Billion dollar firm focusing on investigations and consultation, who is seeking a Senior Payroll Manager to join their firm. They are looking for an individual with experience in international payroll processing and taxes particularly in all the Canadian provinces.  This role will have two direct reports and play a key role in the payroll department.

Responsibilities will include:

  • Managing the Canadian payroll and tax function, while providing oversight of major projects that include organizing and documenting tasks as well as assuring Payroll and Tax responsibilities are completed
  • Duties will relate to all areas of payroll and tax, weekend check production, vacation processing, garnishments, and off-cycle checks, union administration etc.
  • Assist with Functional aspects of payroll and tax which may include, PeopleSoft table updates, Calendar set up or Earnings Codes and Deduction Codes, tax tables, etc.
  • Coordinates the testing and completion of PeopleSoft Tax Upgrades.
  • Review, create and maintain payroll and tax processes for improvements and increased efficiency.
  • Research and resolution of Accounting and GL questions and issues
  • Act as contact person with outside 3rd party payroll tax reporting vendor to address ongoing compliance and planning issues, current  3rd party vendor is ADP Canada.
  • Review calculations of periodic/payroll tax estimates and payments for all applicable Federal and Provincial taxing jurisdictions.  Ensures that all federal and provincial taxes, and other deductions are properly remitted to 3rd party payroll tax vendor ADP or province

Qualifications:

  • Bachelor’s degree in Business, Accounting or equivalent.
  • 4 Years Senior level Canadian Payroll and Tax experience required
  • Payroll experience in All Provinces, including Quebec.
  • Experience with payrolls of over 5000 employees a plus
  • PeopleSoft HRMS Payroll knowledge a plus
  • Experience with 3rd party tax vendors a plus
  • Strong Union background a plus
  • Bilingual in French a plus
  • Results oriented individual with strong customer service skills
  • Excellent written and verbal communication skills
  • Ability to work in a team environment

To apply please submit your resume to JRodriguez@cfstaffing.com