Hot Job! Accounts Payable Manager for Nonprofit in Midtown, NYC

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Our client, is a prominent non profit organization, and they seek an Accounts Payable Manager for their growing department. This role will be based out of Midtown, New York City. The company is looking for a diligent worker and a team player.

Responsibilities will include:

  • Manage the day to day accounts payable
  • Create, update and maintain AP vendor profiles and physical files
  • Review invoice to expense coding at department and function level
  • Review invoice to expense coding with accounting staff
  • Ensure primary source documentation and that approval process is followed
  • Enter invoices into accounting system and process checks according to the firm’s policies and procedures
  • Maintain communication with employees regarding their expense reimbursement, request missing receipts and question charges for more information
  • Submit all payments to vendors on a timely basis
  • Request W-9 forms from all new vendors and determine if they are 1099 eligible
  • Prepare weekly checks for signatures by collating checks to invoices
  • Stamp and mail the checks
  • Reconcile vendor statements, respond to vendor inquiries and resolve any invoice discrepancies
  • Pay expense reports via ACH weekly from Citibank
  • Monitor, code & reconcile the office credit card statement
  • Issue stop payments on lost checks and issue new checks
  • Fill out credit applications forms from new vendors
  • Send monthly email to staff asking for their expense reports or missing monthly recurring invoices

Qualifications:

  • 3+years of Accounts Payable experience, preferably working with a high volume of invoicing
  • Strong Excel Skills including VLookups and Pivot Tables
  • An understanding of Accounting Principals

To apply please submit your resume to JRodriguez@cfstaffing.com

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