Billing Specialist for Professional Services Firm in New York City

A calculator, pen, and financial statement.

Our client is a prominent law firm based in Midtown, New York City.  They are currently seeking a Billing Specialist to join their growing team.


  • Prepare monthly pre-bills for distribution to attorneys, including for more complex/difficult client bills.
  • Communicate with attorneys, secretaries and client contacts to address any billing questions or report requests.
  • Edit, prepare and finalize monthly pre-bills.
  • Work with Collections staff to collect aged accounts receivables.
  • Monitor the e-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted. Willing to train on e-billing
  • Excellent oral and written communication skills, including the ability to effectively communicate with partners, senior management and clients, and organizational skills
  • Ensure the Firm collects A/R in full and obtain the necessary authorization and write-off fees or disbursements
  • Communicate with clients’ financial staff so that the Firm’s bills are processed expeditiously; resolve all client issues such as e-billing, cost backup, or other matters
  • Respond to client inquiries/questions in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other Firm management as needed
  • Collaborate with the billing/collection team and other Finance personnel and work closely with partners and their secretaries to achieve the Firm’s goals
  • Represent Finance Department Firm wide and answer questions from clients, billing attorneys, management, timekeepers, and staff regarding all aspects of the billing and collection process for assigned partners
  • Assure conformity with the Firm’s accounting, billing and collection policies and controls and ensure integrity of the Firm’s financial and operating information
  • Prepare various reports and analyses


  • Minimum of 3 years’ experience in a law Firm billing department
  • Knowledge of Elite software;
  • Familiarity with Word and Excel is essential

For more information please feel free to reach out to


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s