Hot Job! Executive Assistant for Media Company in Midtown, New York

assistant

Our client is a well-known international media firm and they are looking for an Executive Assistant to support two high level VP’s at the firm.  This position is located in Midtown, New York. They are searching for someone very organized, reliable, able to identify the needs of VP’s beforehand with also a great personality and sense of humor. If you think you are a good fit or may know of someone who is please feel free to email me at JRodriguez@cfstaffing.com

Responsibilities may include:

  • Calendar: Ensures appropriate and proactive time management for all leaders in scheduling and arranging meetings.  Manage extremely busy calendars in constant flux using MS Outlook
  • Handle all travel arrangements and frequent revisions as needed, including airline/hotel/car rentals.  Understands preferences of supported staff, and proactively troubleshoots and addresses travel conflicts.
  • As Meeting Planner, collect information on specifications / agenda for meetings; identify resource requirements, coordinate service provisions and manage the event to ensure that the sessions (onsite or off-site) meet or exceed requirements and expectations.
  • Process all expense reports in an efficient and timely manner, in accordance using Concur
  • Liaise with corporate leadership, executives and colleagues on a regular basis.
  • General administrative support: Track and follow up on urgent and pending issues; prepare correspondence and presentations; process incoming and outgoing mail; assists with creation of presentations, as needed

Qualifications:

  • 3-5 years of relevant experience
  • Concur software experience preferred but not required
  • MS Office and Outlook experience
  • Positive attitude, reliable and self sufficient

To submit your resume please email me at JRodriguez@cfstaffing.com

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Hot Job! Cost Accountant for Top Firm in Jersey City, New Jersey

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Our client is a top-tier name brand food distributor and they are looking for a Cost / Inventory Accountant to join their finance team. They are located in Jersey City, New Jersey.

They are seeking a highly motivated individual who will be responsible for guiding and directing all activities of cost accounting and reporting.  Candidate will also perform general accounting functions such as preparing and entering journal entries, reconciling and analyzing various general ledger accounts and other financial statement analyses as well as assisting external auditors during annual audit.

Responsibilities include:

  • Preparing and reviewing cost reports and production analysis;
  • Developing and maintaining labor and overhead standards;
  • Reviewing and investigating cost changes;
  • Assisting with the investigation of monthly production variances and providing analytical insight to recurring trends;
  • Reviewing and reconciling stock status and inventory including various outside locations;
  • Reviewing inventory adjustments, ensuring proper valuation and costing of inventory;
  • Reviewing and reconciling inventory receipt accruals;
  • Analysis and implementation of cost accounting methods and procedures;
  • Identify opportunities for process and cost improvements;
  • Prepare ad-hoc profitability analysis

Qualifications:

  • Bachelors degree in Accounting
  • 3-5 years of relevant experience
  •  Knowledge of Lawson is a plus, Advanced Excel Skills
  • Bilingual (English/Spanish) preferred.

Please submit your resume to JRodriguez@cfstaffing.com

 

Current Opening: Junior Staff Accountant with Real Estate Exp. in New York

accountant

Our client is an accounting/finance consulting firm and they are looking to add a Junior Staff Accountant to join their team in New York. They are looking for someone who has some real estate/property management industry experience.

As a learning member of the accounting team the junior accountant will be responsible for processing, preparing and maintaining the principal accounting functions for the firm.

Specific duties are but not limited to:

  • Keep record of, verify, allocate and post details of business transactions in a QuickBooks environment.
  • Receive, review and process accounts payable-via cash EFT or ACH. (including mail or email invoices)
  • Maintain schedule, prepare invoicing, process and reconcile accounts receivable.
  • Process and track independent contractor invoices, lease and payment schedules.
  • Banking: deposits; perform monthly bank reconciliations; and present corresponding adjusting journal entries to team controller/accountant for review and approval.
  • Learn and prepare monthly closes; maintain G/L and record appropriate journal entries.
  • Prepare/update weekly and monthly cash flow projection for review by professional staff.
  • Credit card processing & reconciliation
  • Maintain an orderly accounting filing system and company records system.
  • Enter payroll journal entries and maintain proprietary payroll grids.
  • Assist in the maintenance of supporting documentation for selected balance sheet accounts (e.g., current and long-term assets, long-term liabilities)
  • Prepare various monthly journal entries for selected accounts.
  • Prepare supporting schedules for financial and regulatory audits, as required.
  • Demonstrate the ability to work effectively with a variety of diverse client and internal personnel.
  • Perform special project assignments for client team.

Qualifications:

  • Bachelor’s in Accounting.  
  • Minimum of 3 plus years of relevant work experience in general accounting
  • Excellent command of generally accepted accounting principles and internal controls. Ability to quickly understand and learn client organizational and account structures and perform general ledger transactions.
  • Flexibility, resourcefulness, ambitious and self-motivated to learn.

To apply please submit your resume to JRodriguez@cfstaffing.com

Hot Job! Senior Accountant for a Top Firm in New Jersey

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Our client, a growing manufacturing firm, is looking to hire a public accounting alumni as Senior Accountant. This firm is located in Morris County, New Jersey and it will be reporting into the Controller. Experience from a Multi-National company preferred.

The Senior Accountant’s responsibilities include various general accounting tasks that are a critical part of the monthly financial close including variance analysis, loading non-ERP financial reports into automated accounting systems (i.e. JD Edwards, MAS 200), preparation of the Business Balance Scorecard, global review of fixed assets, prepaid expenses, Deferred Financing fees, Retained Earnings roll forwards and intercompany reconciliations.

Responsibilities of Senior Accountant:

  • Prepare, update & submit daily cash balance report for management
  • Create monthly Accounts Payable accrual report
  • Prepares monthly journal entries including, but not limited to: rent, SIP commission, MIP bonus, Depreciation, Bad Debt reserve, and 3rd party commission
  • Prepare Gross Profit analysis including variance commentary
  • Prepare and distribute Business Balance Scorecard monthly
  • Prepare variance analysis related to specific balance sheet and income statement accounts assigned
  • Prepare monthly tangible asset schedules for bank compliance
  • Prepare monthly & quarterly bank covenant schedules
  • Prepare Federal and state tax payable schedules, and retained earnings , deferred tax liability, Paid in Capital, and investment in Subsidiary reconciliations
  • Prepare and distribute 13 week cash forecast
  • Responsibilities include monthly account reconciliation of specific balance sheet accounts
  • Responsible for monthly payroll and related expense, including taxes, company 401k contribution, and other benefits
  • Responsible for the analysis of monthly expense compared to budget and prior year
  • General ledger maintenance, review and analysis of accounts, including variance review and corrective actions as required
  • Assist in the review of consolidated financial reports, as well as participate in variance analysis discussions with senior management
  • Maintain schedules of the consolidated Federal Income tax accruals
  • Maintains Prepaid Expense amortization schedule and records monthly amortization journal entry
  • Maintain Fixed Assets schedule, insures the invoices are maintained in appropriate folder, and maintains monthly depreciation schedule
  • Reconcile specific Balance Sheet and Profit & Loss accounts and make correcting entries where necessary
  • Preparation of foreign currency cash flow
  • Update and issue monthly FX rates
  • Weekly calculation of intercompany accounts receivable buybacks
  • Monthly rate setup in ERP system
  • Monitors freight and handling accrual
  • Maintains external debt schedules and records monthly debt and interest expense
  • Prepares monthly Deferred Financing fees and uploads into ERP system
  • Maintains Retained Earnings roll forward related to all non-ERP companies
  • Prepares minority interest monthly calculation journal entry
  • Creates speed billing for intercompany accounts receivable buyback
  • Maintains global property insurance expense, related payments and intercompany responsibility
  • Maintains fixed asset roll forward on individual and consolidated company basis

Qualifications:

  • Bachelor’s degree in Accounting is required
  • 6+ years of general accounting experience within a large multi-national organization is required
  • 2 years of Public Accounting experience is required
  • Experience working in a manufacturing environment is a big plus
  • Experience with large automated accounting systems (i.e. JD Edwards, MAS 200)

To apply please submit your resume to JRodriguez@CFStaffing.com

Hot Job! Assistant Controller for Tech Firm in New York City

Smart phone and laptop - business concept

Our Client is a Venture Capital backed B2B technology company which has experienced significant growth. They are looking for an extremely driven CPA who has a public and private mix background to contribute to the growth by leading all aspects of the company’s month end close process and managing the accounting team! The Assistant Controller will work cross-departmentally to build-out and improve key financial processes. This leader will be a true partner to the organization always approaching work with a lens of adding value to the company. Are you up for the challenge?

Responsibilities of Assistant Controller:

  • Lead all aspects of the month end close, including: AP and cash disbursements, accruals, prepaid, fixed assets, cash management and bank reconciliations, payroll processing, sales commissions, etc.
  • Develop relationships with the management team in order to effectively execute on departmental budgeting, compensation plans, and other key company-wide initiatives
  • Effectively manage audit, tax, and valuation process with third party firms
  • Work with the Corporate Controller to evaluate, recommend and implement new financial accounting policies, procedures and controls
  • Develop a high performing accounting team, ensuring redundancy in training across key processes
  • Build efficiencies into all aspects of the group’s operations including systems and process
  • Shorten monthly close process and ensure company is in position to operate as a public company
  • Assist FP&A team with accounting-related budget items during annual budget and periodic forecasting cycles.

Requirements:

  • BA/BS degree in Accounting or related field, CPA a plus
  • 8+ years of progressive accounting and finance experience, minimum of 1 year must be as an Assistant Controller, or similar position in a high-growth technology company
  • Comprehensive knowledge of US GAAP, with SaaS experience preferred

To apply or for more information please feel free to submit your resume to Johanna Rodriguez , JRodriguez@cfstaffing.com

CFS New York City – Awarded Based on Success

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I am so proud that my office, CFS – Creative Financial Staffing, in New York City received an award based on our success over the last couple of months.  Our company has over 40 locations nation-wide and our NYC office (that also services New Jersey and Long Island) has been open under 10 years.  We were trying to break into a very heavily penetrated market and did so successfully over the last couple of months.  We accomplished this with a lot of hard work, determination and just giving our clients and candidates the most outstanding service that we can offer.  I am proud of my team and if you are interested in having us service your needs feel free to give me a call at 646.661.2226 or email me at JRodriguez@CFStaffing.com

 

Hot Job! Bookkeeper/Accounts Payable for Non Profit in Brooklyn, New York

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Our client, an educational non profit organization is seeking a bookkeeper  who will be responsible for day-to-day finance operations including accounts payable, accounts receivable, maintaining vendor relations, and supporting the network office. The bookkeeper has contact with nearly every member of the organization and must work professionally and effectively in a fast-paced, mission-driven organization. This position is located in Crown Heights, Brooklyn.

The bookkeeper works collaboratively with the network’s finance team and reports directly to the director of finance.

Responsibilities
Perform accounts payable functions and ensure timely and accurate payment of invoices, check requests, and reimbursements
• Collaborate with vendors on resolving outstanding invoices or account balances
• Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
• Prepare bills and invoices for external partners as needed
• Process cash receipts and make bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Maintain general ledger through identifying and explaining accounting inconsistencies and initiating corrective actions
• Support with preparation of monthly financial and management reports, including cash flow forecasts and variance analysis as well as other reports as needed
• Demonstrate knowledge of fiscal policies and procedures
• Maintain an orderly accounting filing system
• Support with implementation of a document management system
• Assist with preparation of the annual audits
• Provide network office operations support such as receiving, screening, and distributing mail or other correspondence
• Purchase supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Support with other finance department tasks as needed

Qualifications
• A minimum of one (1) to three (3) years in a related role
• Bachelor’s degree preferred, not necessarily in accounting
• Knowledge of accounting principles and practices

If you would like to be considered please email your resume to JRodriguez@CFStaffing.com 

How to Get Noticed in the New Year

New Years resolution to find dream job on a sticky note. Party favors and confetti border the memo.
New Years resolution to find dream job on a sticky note. Party favors and confetti border the memo.

Happy New Year to you!  We at CFS would like to get you on the right track for the upcoming year when it comes to your job search.

Articles

How Your Social Media Presence May Affect Your Job Search- http://tinyurl.com/jze3nl3

4 Resumes That Totally Failed (and How Yours Can Succeed)- http://tinyurl.com/lga9mdv

How to Get Hired Without Being a Doormat – http://tinyurl.com/jboay9r

11 Signs You Have the Grit You Need to Succeed – http://tinyurl.com/he5pweq
Current Job Openings

Immediate Need! Accounts Receivable Specialist, East Rutherford, NJ – Consumer Goods Company http://tinyurl.com/hnawjxw

New Role! Senior Accountant, Accounting Manager for Financial Services firm in Midtown, NY http://tinyurl.com/jkjycbj

Immediate Need! Jr. Staff Accountant, Midtown, NY – Non-Profit Firm http://tinyurl.com/jgaokdv

Hot Job! Senior Accountant for Publishing Firm, NYC http://tinyurl.com/z3se9ys

Immediate Need! Accounts Receivable Associate, Midtown, NY Retail Company http://tinyurl.com/ztrazs3

Hot Job! Divisional Controller- Manufacturing, Parsippany, NJ http://tinyurl.com/hmslw49

If you or someone you know may be interested in any of our current roles, please let us know! We offer referral bonus if someone you recommend is placed through us!

Join our LinkedIn Group, Accounting and Finance Professionals NYC, for the latest relevant article updates on accounting/finance and job searching.  You can join by going to https://www.linkedin.com/groups/8276501

Have a great weekend!

Hot Job! Junior Accountant for a Non-Profit in Midtown, NYC

non-profit

Our client is an international non-profit organization and they are seeking a Junior Accountant to join their firm. As a member of the non-profit’s finance team the Junior Accountant performs financial, accounting, and administrative functions to enable the Finance department to operate efficiently and effectively. This role will be reporting into the Controller and working closely with the senior accountant.

Job Functions:

  • Ensure all contributions such as cash, credit cards, checks and web gifts are journalized and entered properly into MIP software.
  • Reconcile all contributions that have recorded into MIP with development on a weekly basis
  • Identify origin of incoming wire transfers and create journal entries for them
  • Review and code bank deposits for entry into the general ledger
  • Reconcile bank accounts including; accounts payable account, payroll account and investment account
  • Maintain Accounts Receivable schedule
  • Prepare Inter-billing invoices using supporting MIP financial reports
  • Maintaining schedule and other supporting documentation relative to Gift In Kind (GIK). Ensure that all GIK is recorded on a monthly basis
  • Recording all inventory transactions on a monthly basis
  • Prepare journal entries to record activities. Emphasis on ascertaining the existence of proper documentation and approvals, clerical accuracy and proper general ledger account coding.
  • Assist in monthly general ledger closing and annual audit.
  • As appropriate, works as a member of the interdepartmental team to ensure the effective and efficient operations of the organization.
  • Other duties as assigned, dependent or organizational needs and employee skills.

Qualifications & Experience:

  • Bachelors Degree in Accounting
  • Minimum 3 years accounting experience, preferably in a non-profit environment
  • Demonstrated knowledge of and experience with general accounting and internal controls
  • Previous experience using a fund accounting system, preferably Abila MIP Accounting Software

Skills & Abilities

  • Effective interpersonal and (verbal & written) communication skills; the ability to successfully interact with colleagues on different professional levels and cultural backgrounds
  • Excellent organizational skills and a keen attention to detail; ability to effectively multi-task and manage detail-oriented responsibilities with the appropriate sense of urgency.

To apply please submit your resume to JRodriguez@CFStaffing.com